What a Good Handoff to a Human Actually Contains
Half of front office automation is what happens when it stops. The fields an urgent care handoff should carry into athenaOne so staff can act immediately.
8 min readHealthcare AI Resources
Guides and best practices for healthcare practices putting AI to work across the practice — voice AI at the front door, plus scheduling, referrals, prior auth, and revenue workflows.
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Resources tailored to your practice type — from orthopedics to primary care and everything in between.
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Find resources by what you want to automate — from prior auth to billing and care coordination.
Browse all capabilities →Call Volume & Staff Burnout
View all →Several Automations, One Front Office: How the Work Divides
Running several automations across a multi-site front office is a division-of-labour problem. How to draw the lines and where each one hands off to staff.
8 min readThe Front-Office Work You Should Never Have to Hire For
A rural clinic cannot hire its way out of phone volume, and the job market will not cooperate. Which front-office work should never need a headcount at all.
7 min readHow to Tell Whether an athenaOne Add-On Can Do the Real Work
Every athenaOne add-on claims integration. Six questions that separate a vendor writing back into your work queues from one reading a calendar and stopping.
8 min readScheduling & No-Shows
View all →Booking a Procedure Around a Decision You Do Not Control
The answer arrives on somebody else's clock and the slot is yours to protect. How a GI practice schedules procedures around a coverage decision on athenaOne.
8 min readAdding a Location Without Rebuilding the Schedule
Opening a second site should be a configuration job, not a platform decision. What adding a location actually changes in scheduling, and what it does not.
7 min readFilling a Cancelled Slot Before the Day Turns Over
A cancelled slot at 8am and one at 2pm are different problems. How the day-of clock decides who can take an eye care opening, and what you should offer them.
8 min readIndependent Practice Scheduling Without a Health System Behind It
Independent practice scheduling can run enterprise mechanics on athenaOne: tickler outreach, waitlist backfill, and reactivation without adding payroll.
8 min readAfter-Hours Coverage
View all →Judge a Front-Office Vendor by the Calendar, Not the Features
A front-office vendor should be judged on time to live. What urgent care should ask about setup, configuration work, and what the practice has to supply.
8 min readAfter-Hours Coverage Should Not Require a Desktop
Family practice after-hours coverage breaks when the on-call clinician has to find a workstation first. Here is what the escalation has to carry instead.
8 min readWeekend Refill Requests and the Provider Away From a Desk
Weekend refill requests pile up for sixty hours and land on Monday half-built. What the queue has to look like so review is one step instead of a rebuild.
8 min readSame-Day Access Requests and the Intake Window
A same-day access request in addiction medicine expires quietly overnight. How the front office turns an after-hours call into a booked intake inside athenaOne.
9 min readPrior Authorization
View all →The Paper Trail an Authorization Leaves in the Chart
A tracking number has to land somewhere staff can find it months later. How an imaging center files the authorization paper trail on athenaOne so it survives.
8 min readWhen an Authorization Expires Before the Appointment Does
An approved authorization carries a clock. How a pain management practice keeps the approval and the procedure slot inside the same window on athenaOne.
8 min readInterventional Radiology Prior Auth for Procedures
Site of service, staged cases and device codes make procedure authorization its own workflow. How AI works the auth queue on athenaOne referral auth records.
8 min readRadiology Prior Auth Before the Scan Is Scheduled
Booking an imaging study before its authorization returns is how the claim dies. How AI runs auth-first scheduling on athenaOne referral auth records.
7 min readInsurance Verification
View all →Checking Coverage Before You Book, Not After You Bill
Payment can be held rather than denied, so checking coverage has to move in front of the booking. What an orthopedic front office should sequence on athenaOne.
9 min readBenefit Details Deep Enough to Quote a Real Number
Orthopedic patients ask what it will cost. Answering takes benefit details, an episode view, and an enrollment check most practices keep outside the chart.
7 min readThe Insurance Card Image Is a Workflow, Not an Attachment
In athenaOne a card image attaches to a specific insurance policy, not the chart. Here is how AI captures it, matches it, and files it before the visit.
9 min readMedical or Dental Benefits: The Call That Decides Coverage
Two cards, one appointment, and a front desk guessing. How an oral practice verifies medical or dental benefits before the visit instead of after the denial.
8 min readPatient Communication
View all →Pre-Visit Preparation: Settled Before the Patient Walks In
Pre-visit preparation is the least automated window in primary care. Portal access, forms, coverage and check-in, all settled on athenaOne before arrival.
8 min readSecure Patient Messaging Beats Texting From a Personal Phone
Staff texting patients from personal phones is a liability, not a workaround. What behavioral health practices should run on secure patient messaging instead.
7 min readThe Cost of Desk-Bound Patient Communication
Desk-bound patient communication makes every reply wait for a workstation. What a multi-specialty group loses to that, and which parts never need a chair.
7 min readFamily Update Calls and Who Is Authorized to Hear Them
Family update calls stack up on a critical care line and every one is an authorization question first. Here is how AI verifies before it says anything.
7 min readClinical Workflow Automation
View all →Every athenahealth Surface a Front Office Actually Touches
Front-office AI that only answers the phone hands the hard part back. Here is the athenahealth surface a multi-specialty group's work actually lives on.
8 min readProving an athenahealth Integration Claim in a Vendor Demo
Every front-office vendor says they integrate deeply. Six live demo tests that separate a real athenahealth integration claim from a read-only connection.
9 min readWhat an MSO Needs Before a Multi-Site Front-Office Rollout
A multi-site front-office rollout fails on configuration, not on the automation. Here is the inventory an MSO should assemble before the first site goes live.
9 min readWhat Real-Time athena Integration Actually Means
Vendors call every athena integration real-time. The phrase covers two different architectures, and which one you bought decides how clean your queues stay.
9 min readCare Coordination & CCM
View all →Post-Discharge Follow-Up Scheduling After an ICU Stay
Post-discharge follow-up scheduling fails in the gap between the unit and the clinic. Here is how AI books that handoff from athenaOne orders instead.
6 min readPre-Surgical Coordination Calls Across Three Departments
Pre-surgical coordination calls in thoracic surgery span three departments and three bookings. Here is how AI sequences every one of them inside athenaOne.
6 min readScreening Recall That Actually Reaches the Patient
The screening recall list is really two queues that disagree. How a preventative practice works open orders and tasks without calling the same patient twice.
8 min readMissed Treatment Outreach Without Crossing a Clinical Line
Missed treatment outreach in dialysis is logistics with a hard boundary. What the call may do, what it hands to clinical staff, and how to document both.
8 min readRevenue Cycle & Billing
View all →The Balance Conversation Nobody at the Front Desk Wants
Small dermatology balances accumulate across recurring visits and nobody calls about them. How to run the statement cycle so the money stops aging quietly.
7 min readWhat to Do When Anesthesia Billing Questions Arrive
Anesthesia billing questions arrive weeks late, from patients who never met you. Here is how AI answers them inside athenaOne without adding a front desk.
7 min readVisit Limits and What the Front Desk Can Tell a Patient
Manual therapy hits a benefit maximum mid-course. What an osteopathic front desk can say about visit limits, what it must never promise, and who owns it.
9 min readCash-Pay Pricing Questions Before the First Visit
In a cash-pay practice the first question is price, and there is no eligibility check behind it. How to answer it accurately, in writing, and on time.
9 min readTelehealth & Remote Care
View all →Telehealth Scheduling and the Visit Nobody Can Connect To
A failed video visit is rarely a technology failure. Telehealth scheduling decides the modality, delivers the link and rebooks the visit when it drops.
8 min readENT Telehealth Visits and the Appointment Types Behind Them
Half of ENT work needs a scope or an audiogram, so modality belongs to the appointment type. How ENT telehealth visits get booked correctly in athenaOne.
8 min readHematology Telehealth Appointments and the Cycle Around Them
A hematology telehealth visit sits inside a treatment cycle with lab and chair time booked around it. Here is how AI books the right athenaOne slot type.
9 min readWound Care Telehealth Visits and the Weekly Series They Sit In
Most wound care visits have to be in person. Here is how AI applies the modality rule, confirms the weekly series, and runs device logistics in athenaOne.
8 min readMedical Records & Documentation
View all →Security Questions to Ask Before a Vendor Touches athenaOne
Security questions a behavioral health practice should ask any vendor handling records requests, authorizations and PHI inside athenaOne, before signing a BAA.
8 min readRadiology Report Delivery to the Ordering Provider
Radiology report delivery is two jobs: chasing prior studies before the read, and confirming the report landed after it. How AI works both inside athenaOne.
8 min readICU Records Requests After the Patient Goes Home
ICU records requests arrive from every direction after discharge, and each one starts a federal clock. Here is how AI works that queue inside athenaOne.
6 min readPathology Results Routing Back to the Ordering Practice
Pathology results routing is the whole front office for a lab, and a report that lands nowhere is invisible. Here is how AI closes that loop in athenaOne.
7 min readNew Patients & Referral Intake
View all →The Order Queue Is Where GI Referrals Go to Die
A referral that becomes an order and never becomes an appointment is invisible. Why the GI order queue loses patients and what closing it actually takes.
7 min readInterventional Radiology Referral Intake Is a Procedure Order
In interventional radiology the referral asks for a procedure, not a visit. Here is how AI works that intake queue inside athenaOne before a slot is offered.
9 min readPathology Referral Intake From Practices That Send Specimens
Pathology referral intake is client-practice intake, not patient intake. How AI works requisitions, referral sources and status calls inside athenaOne.
8 min readGenetic Counseling Referral Intake Starts With the Form
Genetic counseling referral intake stalls on a family history form that nobody chased. Here is how AI completes the packet before the visit is booked.
7 min readKPIs, QA & Measurement
View all →Reviewing Thousands of Automated Calls Without Listening to Them All
Nobody can listen to a month of automated calls across twelve sites. How an MSO reviews by exception, using what athenaOne already records about each one.
8 min readWhat to Measure on an Automated Front Office Besides Call Volume
Calls handled is the easiest number to report and the least useful one. The measures a multi-specialty practice should ask any athenaOne vendor to show instead.
8 min readThe Difference Between a Call That Ended and a Task That Finished
A call can end cleanly and leave the work exactly where it was. How a primary care practice measures closure in athenaOne instead of counting completed calls.
8 min readFour Front-Office Numbers Worth Showing Your Partners
Partner meetings run on revenue and volume, which hide the front office entirely. Four front-office numbers that explain what those two are actually doing.
7 min readForms & Letters Automation
View all →Health History Forms Returned Before the Endocrinology Visit
Health history forms decide how an endocrinology visit starts. How to raise return rates on athenaOne without the front desk calling every patient twice.
8 min readAnesthesia Intake Forms Before the Day of Surgery
Anesthesia intake forms are the only front-office touch most groups ever get. Here is how AI collects them complete and files them right inside athenaOne.
6 min readOutside Records and the Records Request Forms That Chase Them
Records request forms are what actually block a neurosurgery chart, not the records department. Here is how AI gets them signed, sent and filed daily.
6 min readSchool and Camp Forms the Front Desk Turns Around
School and camp forms arrive all summer and leave only once someone signs them. How an adolescent practice runs that turnaround as a tracked, dated queue.
9 min read